Sync Shopify to QuickBooks
Automatically
SettleBooks converts every Shopify settlement report into a balanced journal entry for QuickBooks Online — sales, refunds, fees, and payouts, all correctly categorized. Upload a file. Done in 60 seconds.
No credit card required. No Shopify API access needed.
What Gets Synced
Sales revenue
Gross order revenue for the payout period
Shopify fees
Transaction fees, processing fees, and subscription costs
Refunds
Full and partial refunds recorded as contra-revenue
Sales tax
Tax collected, mapped to the correct liability accounts
Shopify payouts
Net deposit amount posted to your bank account in QuickBooks
Chargebacks
Disputed transactions and associated dispute fees
Adjustments
One-time corrections and Shopify Capital repayments
Shipping collected
Buyer-paid shipping, recorded separately from product revenue
How It Works
Download Your Shopify Settlement
Export your payout report from Shopify's Finances → Payouts page. Takes 30 seconds.
Upload to SettleBooks
Drop your file here. SettleBooks detects the format automatically and processes every line item.
Import to QuickBooks
Download your balanced journal entry and import directly into QuickBooks Online, Xero, or Sage.
Why SettleBooks Instead of Doing It Manually
Save 30–45 minutes per payout
Building a journal entry from a Shopify payout CSV manually takes time — grouping rows, summing by category, verifying the balance. SettleBooks does this in seconds.
Guaranteed balanced entries
SettleBooks validates that every journal entry balances — total debits equal total credits — before you download. No silent errors reaching QuickBooks.
No Shopify API access required
Unlike API-based sync tools, SettleBooks works from the settlement file you download — no OAuth connection, no ongoing API permissions, no data privacy concerns.
Shopify QuickBooks Sync: Your Options
| Method | Time Per Payout | Accuracy | Cost |
|---|---|---|---|
| SettleBooks | < 60 seconds | Balanced, validated | Free to start |
| Manual journal entry | 30–45 min | Error-prone | Your time |
| Shopify CSV export | 15–20 min | No fee mapping | Free (QBO not supported) |
| API-based connectors | Automatic | Varies | $30–$100/mo |
Try SettleBooks Free
Upload your Shopify settlement report and get a balanced QuickBooks journal entry in under 60 seconds. No credit card. No API connection required.
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